Preparation of Reports

PREPARATION OF REPORTS

Manufacturers' technical manuals and catalogs

Planned maintenance action forms have shown

Stock cards maintained by the supply officer

themselves adaptable to naval engineering usage. In

Ships' plans, blueprints, and other drawings

addition to these, however, there are several other

required reports, such as quarterly reports, casualty

Allowance lists

reports (CASREPs), casualty corrections (CASCORS),

Nameplates on equipment supply information about

and situation reports (SITREPs). The following

characteristics of the equipment. These are a useful

paragraphs will discuss these reports.

source of information about the equipment itself.

Nameplate data seldom, if ever, include the exact

QUARTERLY REPORTS

materials required for repairs. However, the information

given on the characteristics of the equipment maybe a

Quarterly inspection and reports are required as an

useful guide in the selection of materials.

entry in the gyrocompass service record. These reports

Manufacturers' technical manuals are provided

should be completed and submitted to the gyrocompass

with all machinery and equipment aboard ship.

officer for review. The gyrocompass officer is

Materials and repair parts are sometimes described in

responsible for the administration and supervision of

the text of these technical manuals. More commonly,

maintenance and repair of the gyrocompass.

however, details of materials and parts are given on the

drawings. Manufacturers' catalogs of repair parts are

CASUALTY REPORTS

also furnished with some shipboard equipment. When

available, these catalogs are a valuable source of

When equipment cannot be repaired within a

information on repair parts and materials.

24-hour period, you should submit a CASREP. The

CASREP has been designed to support the Chief of

The set of stock cards maintained by the supply

Naval Operations (CNO) and fleet commanders in the

officer is often a useful source of information on repair

management of assigned forces. The CASREP also

materials and repair parts. One of these cards is

alerts the Naval Safety Center of incidents that are

maintained for each type of machinery repair part

crucial in mishap prevention. The effective use and

carried on board ship.

support of U.S. Navy units and organizations require an

Ships' plans, blueprints, and other drawings

up-to-date, accurate operational status for each unit. An

available on board ship are excellent sources of

important part of operational capability is equipment

information to use in locatimg materials and repair parts

casualty information. When casualties are reported,

when making various kinds of repairs. Many of these

operational commanders and support personnel are

plans and blueprints are furnished in the regular large

made aware of the status of equipment malfunctions that

sizes; but lately, microfilm is being used increasingly for

may result in the degradation of a unit's readiness. The

these drawings. Information obtained from plans,

CASREP also reports the unit's need for technical

blueprints, and other drawings should always be

assistance and/or replacement parts to correct the

compared to the information given on the ship's

casualty. Once a CASREP is reported, CNO, fleet

Coordinated Shipboard Allowance List (COSAL) to

commanders, and the Ship's Parts Control Center

ensure that any changes made since the original

(SPCC) receive a hard copy of the message.

installation have been noted on the drawings.

Additionally, the CASREP message is automatically

entered into the Navy Status of Forces (NSOF) data base

When you request materials or repair parts,

at each fleet commander-in-chief's site and corrected

remember to find the correct stock number for each item

messages are sent to the CNO's data base.

requested. All materials in the supply system have an

assigned stock number. You can locate them by using

As INITIAL, UPDATE, CORRECTION (COR-

the COSAL and other sources of information. Furnish

RECT), and CANCELLATION (CANCEL) CASREP

enough standard identification information so that

messages are submitted, managers are able to monitor

supply personnel on board ship or ashore can identify

the current status of each outstanding casualty. Through

the use of high-speed computers, managers are able to

the item you want. Experienced supply personnel are

familiar with identification publications. They can help

collect data concerning the history of malfunctions and

effects on readiness. This data is necessary to maintain

you to locate the correct stock numbers and other

and support units dispersed throughout the world.

important identifying information.

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