Minor Departure from Specifications

QUALITY ASSURANCE FORMS AND

Any departure that reduces the

integrity or

RECORDS

operability of equipment essential

to the ship's

mission (for example, installation of

parts that do

The following are the titles and descriptions of the

not meet all applicable material

certification

forms and records you will use the most. A rule to

requirements)

remember when using these forms is that all QA forms

must be completed and signed in the proper sequence.

Failure to complete any required retest of a

component or subsystem that, if defective, could

cause flooding

QA FORM 1, MATERIAL RECEIPT

CONTROL RECORD

Any nonconformance to plan specifications

resulting in a change of configuration considered

This record (fig. 2-2) is used by the CMPO to

to be a permanent repair

document the proper receipt and inspection of items that

Failure to meet all applicable standards for major

have been designated as controlled materials.

repairs unless other alternatives are authorized by

the QA manual (in other words, failed strength

QA FORM 2, MATERIAL IN-PROCESS

test)

CONTROL TAG

Minor Departure from Specifications

This tag (fig. 2-3) is attached by supply, QA, or shop

personnel to provide traceability of accepted controlled

This includes all departures that are not determined

material from receipt inspection through final

to be major. Minor departures may be permanent or

acceptance.

temporary and are approved by the RO.

REPORTING PROCEDURES

QA FORM 3, CONTROLLED MATERIAL

REJECT TAG

Who reports a departure from specification? Do

you as the supervisor? Only if you are the one finding

Shop personnel, supply, or QA personnel will attach

or causing the departure. As stated in the QA manual,

this tag (fig. 2-4) to rejected items. The individual

the person discovering or causing the departure must

finding or causing the unacceptable condition attaches

initiate the departure from specification. However, does

the tag to the rejected item. The tag indicates that

this mean that each time we cause a departure we

material is unacceptable for production work and must

immediately start the paper work? No! The originator

be replaced or reinspected before use.

must ensure that the departure is identified during

fabrication, testing, or inspection of the completed

QA FORM 4, CONTROLLED MATERIAL

work. He or she must make every effort to correct each

SHIP-TO-SHOP TAG

deficiency before initiating the departure request. Work

must not continue until the deficiency is corrected or the

This tag (fig. 2-5) is used to identify and control

departure request is approved.

material to be repaired. You attach the tag to the item to

Now that we have identified a departure, what do

be repaired. It is a good idea to stamp the three sections

we do with it? We go back to the originator. He or she

of the tag with a control number and log it in your shop

must ensure that QA Form 12 (fig. 2-1) is properly filled

log.

out and forwarded via the chain of command to the

QAO.

A FORM 4A, SHIP-TO-SHOP TAG

The originator must also retain a copy of the

(GENERAL USE)

prepared departure request until he or she receives the

returned copy from the QAO indicating that all actions

This tag is used to identify and control material and

concerning the departure have been completed

equipment in a positive manner from ship to repair shop.

(approved or disapproved).

This tag does not require a material control number.

Instead it uses an equipment serial number, a job

Make sure that the originator has an approved copy

of the departure request accompanying the completed

sequence number, and, if possible, a Navy standard

work and that the original copy is retained in the CWP.

stock number for maintaining positive control.

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